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Apps you use in Office (such as Outlook, Word, Excel, PowerPoint, and OneNote) include a proofing feature to edit spelling errors and check grammar to ensure that you can create email and documents as clearly and as effectively as possible. However, if you're not using the correct language for proofing, you won't be able to benefit from this feature.
Luckily, if you type in more than one language, or you're not using the correct proofing settings, in Office 365, Office 2019, Office 2016, and Office online, you can quickly set the appropriate languages to edit spelling and check grammar mistakes.
In this Windows 10 guide, we'll walk you through the steps to set the proofing language in the suite of Office desktop and web apps.
How to set proofing language in Office
Setting the language or languages that Office will use to proof your content is easy, but the steps will be slightly different if you're using the desktop or web apps.
Setting proofing language in Office apps
To set the proofing languages for your Office apps (Word, Excel, PowerPoint, Outlook, and OneNote), use these steps:
- Open an Office app. (For example, Microsoft Word.)
- Create a blank document.(Quick Tip: You can save the extra steps to create a blank document using this tip to skip the start screen in Office.)
- Click on File.
- Click on Options.
- Click on Language.
- Under the Choose Editing Languages section, use the drop-down menu to select a new language for Office to use to check spelling and grammar.
- Click the Add button.(Quick Tip: If you work with multiple languages, repeat steps No. 6 and 7 to enable proofing support for more languages.)
- Select the newly added language and click the Set as Default button. (This is optional.)
- Click the OK button.
- Click the OK button again.
Once you complete these steps, restart the Office application for the changes to take effect.
While configuring some of the features in Office requires that you apply the settings to each app individually, you only need to set the proofing settings in one of the apps, and then the changes will apply automatically to all the other apps (such as Word, Excel, PowerPoint, Outlook, OneNote (legacy)).
Setting proofing language in Office online
To set the proofing languages for the online version of Office, use these steps:
- Open the Microsoft Word app on your web browser.(Important: When using the version of Office online, you can only manage the spelling language settings in Microsoft Word.)
- Click the Review tab.
- Click the Spelling & Grammar (arrow) button and select the Set Proofing Language option.
- Select the new language that you want to use for proofing.
- Click the OK button.
After you complete the steps, Word online will be able to check your spelling using the languages that you specified.
How to set proofing language in OneNote
Although OneNote is part of the suite of Office apps, changing the proofing settings is a little different whether you use the app for Windows 10 or the online version of OneNote. (Important: If you're still using OneNote 2016, use the above steps to change the settings.)
Setting proofing language in OneNote app
To set the language to check spelling in the modern version of OneNote, use these steps:
- Open the OneNote app for Windows 10.
- Select a misspelled word.
- Right-click the selection and click the Set Language option.
- Click the See all option.
- On the right side, select the language that you want to use.
Once you've completed these steps, OneNote will detect the language as you type and proof the text depending on languages that you specified.
Adding a new language on Windows 10
OneNote depends on the languages installed on your device to check spelling. If your device doesn't have the required language installed, use these steps to install it:
- Open Settings.
- Click on Time & Language.
- Click on Language.
- Under the 'Preferred languages' section, click the Add a language button.
- Select a new language.
- Click the Next button.
- Select the additional features and settings that you want to use.
- Click the Install button.
After completing the steps, OneNote will be able to proof content with the language settings you specified earlier.
Setting proofing language in OneNote online
To change the language for proofing using the online version of OneNote, use these steps:
- Open OneNote on your web browser.
- Click the Home Tab.
- Click the ABC (arrow) button and select the Set Proofing Language option.
- Select the new language that you want to use for spelling.
- Click the OK button.
Once you completed the steps, the online version of OneNote will be able to check your spelling using the languages you specified.
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Writing remains important across all the fields. It is a method of communication that keeps subscribers of a language bound together. However, small deviations or changes to written words present a whole new meaning. In the English language, for example, the comma ‘,’ means so much and in some cases bringing a different meaning. It is therefore encouraged, that the writers use a proofreading software to ensure that their writing is free of errors.
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Intelligent Editing
PerfectIt is a professional proofreading software that enables users to submit the better-written document. With this software, the process of proofreading work becomes very simple and at the same time you will be learning. With this, you can make a better impression and at it offers a free trial.
Serenity Software
Serenity Software is an editing and proofreading tool that assist writers in identifying 20000+ common mistakes under various categories. With this software, the users have the advantage of a friendly user interface making the entire proofreading task simpler and more fun. The software offers a free trial.
Proofreading Software
Proofreading Software enables users to proofread an entire document with a single click of the button. The software is arguably the most competitive and with lots of utilities in the market presently. With this, you will be able to quickly detect and amend common mistakes done in the English language.
Other Platform
The software in this category are quite separated. In this case, we have some tools that are web-based, and thus they work on all the platform so as long as the browser is supported while there are standalone applications. In the following segment, we will be looking at those that are platform dependent.
Ginger for Mac
Ginger is a powerful standalone proofreading software that can be used on the Mac platform. With this tool, you can be sure that your documents are free from the common and even advanced grammar and punctuation errors. The software also allows for translation to 50+ languages plus sentence rephrasing.
1Checker for Windows
1Checker is a proofreading software that will ensure you get rid of the embarrassing mistakes that you might have in your document. Some of these mistakes could be very damaging as well as costly. With this software, there is absolutely no charge for using it making it a must try.
eAngel Human Proofreading for Android
eAngel Human Proofreading is an Android app that will ensure you craft error free documents even when you are in the mobile environment. The App connects you to live experts who read all your documents to ensure they are 100% professional and to your liking.
Most Popular Software – WhiteSmoke
WhiteSmoke is one of the leading and one of the most preferred proofreading software available on the market today. With this software, you can be assured that all the essential parts of your documents such as spelling, grammar and punctuation’s are perfectly taken care of.
What is Proofreading Software?
A proofreading software is a program that is designed to assist a writer in identifying the mistakes done during writing. Essentially, these software use complex algorithms to detect and recommend various changes to the documents to ensure that it is error-free.You may also see Plagiarism Checker Software
Mainly, these software deal with the basic errors such as spelling mistakes, punctuation mistakes, and grammatical mistakes. However, there are still some software that offer support with some complex elements such as sentence structure as well as contextual spelling. At the same time, some aspects such as plagiarism checkers are also integrated.You may also see Offline Dictionary Software
Proofreading For Money
Errors in a document can have grave consequences, and this is why it is recommended we always proofread our documents. However, there is bound to be some human errors that may leave some error undetected. This is why the use of proofreading software is recommended though it should not override the user.